Task Management software can be another great tool for Business Analysts and Project Managers. A WBS or Business Analysis Plan will usually have the high-level tasks, but when you need to really dive into an issue with multiple sub-tasks or need to track tasks outside of a project, then task management software can really help.
Both Microsoft Outlook and Microsoft OneNote include very basic task management capabilities which may work for you. So if you are in a Microsoft environment and have those, give them a try. But I found both lacking and went looking for more robust solutions.
One unexpected benefit from having used the same app for several years is that I can look back at my tasks from the past. This helps me check projections against the actual time it took to complete something. See how I went about doing something in the past. Or provide reference data for that annual review or IIBA certification requirement to document your past work. It is certainly something I couldn’t do with pen and paper when I would just throw the list away whenever I was done with it.
So here are the few I am aware of. I now there are a lot more out there, especially for iPhone and similar mobile usage.
- TaskJuggler (free and open-source, but more of a project management software than a dedicated to-do list)
- ToDoList (free and open-source)
Online (cloud) Software
- I use ToDoList extensively at work and at home. It’s free, VERY capable, and is the single best solution I have found.